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Autocount Accounting and Inventory System

The renowned Autocount accounting and inventory system is widely adopted by numerous growing businesses. With its robust accounting and inventory modules, it efficiently meets the diverse requirements of various companies. Continuously evolving and enhancing its features, Autocount offers a comprehensive software solution for those seeking a reliable and comprehensive business management tool.

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Founded in 1996, Auto Count Sdn Bhd, formerly known as BCE Software Sdn Bhd, is Malaysian leading developer of accounting and business software. Their goal is to achieve their business objectives by turning their cumbersome business processes into efficient business software system, by reducing extra manpower and by providing accurate data to make smart business decisions.
The latest Autocount Accounting System 2.0 boosts functions to help businesses work more conveniently. Characterised by its easy-to-learn and integrated features, AutoCount Accounting helps to streamline business operation. It provides strong and stable database for every type of business and able to perform all types of account transactions, no matter how complicated it is.
Autocount offers a full fledge of AR, AP, GL, sales/purchase management & inventory control, provide various real-time, intelligent, easy access accounting & operation reports to support business analysis needs. It manages business data, analyzes business performance to help you make informed business decisions. AutoCount Inventory System is designed to fulfil the inventory needs of SMEs, even those with more complex requirements.

Here are the top 5 reasons why you should use Autocount accounting & inventory software

Achieve effortless productivity

Features constantly evolving and improving

Streamlined and seamless experience

Experience the true power of flexibility

Personal preferences matter

Achieve Effortless Productivity

Easily generate multiple templates for frequently used documents and schedule recurring transactions for future periods. By doing so, enhance productivity and efficiency in your daily routines with just a few straightforward steps.

Schedule Your Recurring Entries

Effortlessly manage your recurring transactions and accounting entries by scheduling them ahead of time. This feature helps eliminate the burden of repetitive and tedious workloads. You have the flexibility to set up automatic generation of entries or receive reminders for manual processing, allowing you to streamline your business operations efficiently.

Send Documents via WhatsApp

Simplify the process of sending documents, reports, or locations through WhatsApp effortlessly. By maintaining the recipient’s WhatsApp contact number, all you need to do is key in the message and hit “Send.” Instantly, the recipient will receive the message along with the download link via WhatsApp, making sharing seamless and efficient.

Use of Document Templates

Design a template for frequently used documents like Cash Sale and experience rapid processing in subsequent billings. Visualize the time-saving benefits for various documents, such as Quotations, Sales Orders, Invoices, Credit Notes, Request Quotations, and Cash Sales, as you streamline your workflow with these templates.

Generate PO from Reorder Advice

With our enhanced features, stock replenishment becomes easier and faster than ever before. Simply browse the Reorder Advice whenever you need to, review the listed or proposed items along with their quantities for purchase, and immediately Generate Purchase Orders to send to your suppliers. This streamlined process can increase stock reorder efficiency by up to 80%, saving you valuable time and effort.

Smarter Intelligent Costing

1.Experience the convenience of Instant Smart Stock Recalculation. Whenever you make changes to sales or purchase documents that impact dates, quantities, prices, or stock item locations, the Intelligent Costing feature will automatically trigger a smart stock recalculation process.

This powerful functionality even extends to backdated sales and purchase documents like Purchase Invoices, Purchase Returns, Sales Invoices, and Credit Notes. Whether you need to edit, delete, or cancel earlier saved sales or purchase documents involving date, quantity, price, or location, the system will efficiently recalculate the stock costing, reducing administrative work and eliminating the need for constant monitoring.

The recalculation process is incredibly efficient, targeting only the modified transactions, resulting in up to 99% time savings. With no more hassles on IT administrative tasks or manual stock recalculation progress tracking, you can focus on other critical aspects of your business.

2. Experience the benefits of Timely & Accurate Stock Costing Reports with our Intelligent Costing module. You can rely on real-time data and precise stock costing reports, ensuring accurate product profit margins and preventing sales at incorrect prices. This feature is particularly advantageous for businesses dealing with a substantial volume of transactions, a wide range of stock items, and retailers handling fast-moving products.

Features constantly evolving and improving

If you are an existing Autocount user on an older version, this message is for you! Autocount continues to evolve and enhance its capabilities. Here are the features that have received immense love from users who have upgraded to version 2.0.

Auto-Generate Stock Adjustments

Following a stock take, the system will identify any variances between the physical quantity and the book quantity. Your task is simply to decide whether you wish to automatically generate stock adjustment entries based on these discrepancies.

6 Levels Selling Price with Auto-Adjustment

Now, for every stock item, you could manage up to 6 levels of selling prices, each tailored to different customer categories. With the option to set specific percentage margins and markdown rates for each price level, the selling prices will automatically adjust according to any changes in the Cost price. This feature offers you greater flexibility in pricing strategies and ensures pricing accuracy across various customer segments.

Better Stock Filtering/Analysis

To enhance filtering and enable more flexible analysis reporting, inventory items can now be categorized based on various attributes, such as Item Group, Item Type, Item Brand, Item Category, and Item Class. This comprehensive differentiation allows for better organization and deeper insights into your inventory data.

Applicability of Stock Items

By specifying the applicability of stock items, you can efficiently manage items that are not meant for sale (e.g., for internal use) or are only utilized in specific processes (e.g., raw materials used exclusively in making finished goods). This approach reduces the burden of non-relevant items during various processes like Sales, Purchase, POS, Raw Materials, and Finished Goods, streamlining your workflow and ensuring a more focused and effective inventory management system.

Transfer documents in different ways

When generating a new document through the Transfer method, you have the flexibility to opt for either ‘Transfer To,’ which involves creating a new document from an existing one, or ‘Transfer From,’ where you utilize an existing document to create a new one. This choice empowers you to select the most suitable approach based on your specific needs and preferences.

Enhanced credit control

Whenever a document creation breaches the credit limit, a prompt will immediately appear on your screen, seeking your approval before proceeding. This efficient and convenient feature ensures that any potential credit limit violations are promptly brought to your attention, allowing you to take appropriate actions and maintain effective credit management.

Specify your preferred output layout

This minor yet highly practical customization is beneficial for various purposes. When generating transactions for sales, purchases, and inventory, you can incorporate your own defined additional fields, enabling you to input the desired information or data as per your specific needs. This customization enhances the flexibility and usability of the system for your business operations.

Streamlined and seamless experience

Autocount accounting & inventory software is designed to offer smoother flows for recording, transaction, and tracking processes. Notably, special emphasis is placed on enhancing the efficiency of consignment, deposit, purchasing, and related documents flow. These improvements ensure a more streamlined and seamless experience throughout your business operations.

Enhanced Consignment Module

Whether you are a consignor or consignee, what matters most to you in the software is a smooth flow of consignment activity records and comprehensive reports. Our Consignment Module covers everything, starting from the creation of consignment notes to the transfer of consignment returns and invoices, along with detailed inventory status reports. You can trust our software to efficiently handle all aspects of consignment management to meet your needs effectively.

Deposit - Apply, Refund & Forfeit

If you collect deposits from customers, you will find great value in our deposit management features. This functionality enables you to efficiently record each deposit received, easily transfer deposits as payments to offset invoices, and make multiple entries for refunds and forfeits when necessary. It’s a comprehensive system that simplifies the handling of deposits for a seamless customer experience.

New Document - Purchase Request

Purchase Request serves as an internal document in the procurement process and is typically utilized before sending out Request for Quotation and Purchase Orders to suppliers. It plays a crucial role in streamlining the procurement workflow and ensuring an organized and efficient procurement procedure within the organization.

The Flow of Related Documents

In a single screen, you can access a comprehensive overview of the entire flow of related documents. This includes non-accounting documents, official business billing, as well as payments or credit notes. Additionally, you have the convenience of clicking on any document to drill down into its specific details. This seamless navigation provides a holistic view of your business processes, enhancing your overall efficiency and decision-making.

Experience the true power of flexibility

Advanced keyword search

With our advanced keyword search feature, you can easily access all partially and fully matched records. This powerful search capability is designed to significantly simplify your life, making tasks more efficient and effortless than ever before. It’s a game-changer that will have a substantial positive impact on your daily operations.

Stock item inquiry with details

The arrangement presents a more comprehensive display of detailed information for the highlighted stock item, all conveniently available on a single screen. This improvement ensures a more efficient and seamless stock item inquiry experience, making it even better than before.

Use of a formula editor

For advanced users or those with technical expertise, Autocount accounting and inventory system allows you to customize fields in any document, including the detail band, by applying formulas to achieve your desired outcomes. This feature is particularly valuable for performing complex calculations, providing you with greater flexibility and control over your data and processes.

Personal preferences matter

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Choose your PREFERRED theme colour

Make yourself feel comfortable by selecting your preferred theme colour when logging into the software. This simple customization can enhance your comfort and overall experience while using the software. So why not choose the colour that resonates with you the most?

Choose your PREFFERED quick access data charts

Take charge of customizing the main page by selecting the tiles (main functions) that best suit your preferences and needs. Whether it’s your favorite functions or the ones you frequently use, you have the freedom to decide which tiles should be displayed on the main page, ensuring easy access and a personalized user experience.
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Choosing the right AutoCount Edition for You

Choose from our meticulously curated selection of 5 Editions, each designed to cater to the specific needs of various types of businesses. With this approach, you can avoid unnecessary costs by paying only for the features you truly require. If you need a particular module not included in your selected Edition, simply request to add it on, and we will be more than happy to accommodate your needs.

Account Plus

ACCOUNT

This edition contains purely accounting function (without Invoicing and stock control). In this edition, you will find complete functions of General Ledger, Account Receivable and Account Payable.

Suitable for accounting service companies, freelance accountants, and anyone who need to do full set of account.

Express Plus

EXPRESS PLUS

This edition contains all functions in AutoCount Account Plus Edition, added with invoicing which have stock control (Simple Stock).

Suitable for companies that requires inventory control and wish to perform direct billing (without Sales Order function) that comes with accounting functions.

Basic

BASIC

This edition contains all functions in AutoCount Express Plus Edition, added with Multi-UOM and then Complete Invoicing and Stock Control functions that support full transfer and partial transfer.

Suitable for companies who have one or more of the following characteristics:
Need to deal with stock items using basic Invoicing and Stock Control ;

- Need to use Sales Order to keep tracks of customers’ orders;
- May need to create additional fields to store data.

Pro

PRO

This edition contains all functions of AutoCount Basic Edition, added with Landing Cost, Basic Multi-Location, Consignment, FOC Quantity, and Scripting features.

Suitable for companies who have one or more of the following characteristics:

- Need to purchase goods from overseas;
- Need to manage outlets or/and warehouses;
- Need to sell products in loose packing;
- Need to consign goods to customers;
- Need to give Free of Charge Items on customers volume purchase.

Premium

PREMIUM

This edition contains all functions of AutoCount Pro Edition, added with Advanced Multi-UOM, Filter by Salesman, Remote Credit Control, Item Package, Basic Assembly, Item Batch, Serial Number Control, and Multi-Dimensional Analysis features.

Suitable for companies who have one or more of the following characteristics:

- Need to show stock reports in different units of measurement;
- Need to allow a salesperson to view/access documents/bills created by himself only;
- Need to remote approve/reject a request of credit control sent from other PC;
- Need to have different product packages sales such as hamper;
- Need to do simple assembles of raw materials into finished goods;
- Need to further control and differentiate products by using batch number;
- Need to further control and differentiate products by using serial number;
- Need to do analysis of sales and purchase using pivot table.

Default Account Book
3
3
5
5
5
Modules
Plug-In

SST, GST, Project, Multi-Currency

Multi-Currency

Performs multi-currency accounting effortless. Automatically tracks and converts foreign currency into local currency instantly. Foreign Invoices made simple through automatic exchange rate or you may even enter it manually.

GL, AR, AP, Recurrence GL

GL, AR, AP

Every accounting software core engine. Handles your company account transactions and generates reports like Trial Balance, Profit & Loss, Balance Sheet and more.

E-Invoicing (PEPPOL)

Seamless Filling
—  IRAS – Form C-S
—  ACRA – Simply XBRL / FS
—  ACRA – Annual return

Budget & Advanced Financial Report

Advanced Financial Report

Includes Cash Flow Forecasting Report. This report allows you to forecast Cash Payments and Receipts Daily, Weekly, Bi-Weekly, Monthly, Quarterly or Yearly. This module also has a Custom Column feature in financial report, providing some flexibilities in the presentation of financial reports.

Formula, UDF,

Formula

A powerful module that allows you to build your own formulas for calculation purposes. Can also use to construct SQL commands to pull and capture data or perform conditional statements.

Simple Sales

Simple Sales

Functions: QT, DO, IV, CS, CN

Reports: Monthly Sales Analysis, Profit and Loss of Documents (it is available when Simple Stock is included), Top/Bottom Sales Ranking, Price History.

Simple Purchase

Purchase

Functions: PO, PI
Reports: Monthly Purchase Analysis

Simple Stock

Simple Stock

Functions: GR, PR, Stock Adjustment
Reports: Stock Balance, Stock Card, Stock Movement, Item Profit Margin

Complete Sales

Complete Sales

Functions: All Sales functions.
Reports: Sales Analysis by Documents, Customer Price List, Sales Agent Contribution

Complete Purchase

Complete Purchase

Functions: All Purchases.
Reports: All Purchase Reports include Monthly Purchase Analysis, Purchase Analysis by Document, Supplier Price List

Complete Stock

Complete Stock

Functions: All Stock functions.
Reports: Available Stock Status, Reorder Advice, Inventory Physical Worksheet, Stock Aging

Basic Multi-UOM

Basic Multi-UOM

Allows multiple unit of measurement for each stock item. Allows you to perform transactions of an item with different UOM. However, this module only supports reporting for single UOM only. For Multi-UOM report, refer to Advanced Multi-UOM module.

Activity Stream

Activity Stream

Providing detailed trail records in the system. Activity Stream module allows you to track and trace almost every action that is being executed by each user of the system.

Advanced Multi-UOM

Advanced Multi-UOM

Allows multiple unit of measurement (UOM) for each stock item. Allows you to perform transactions of an item with different UOM. Built in with Auto UOM conversion function to convert your item dynamically between different UOMs if enough quantity is available and comes with Multi-UOM reports for analysis.

Advanced Quotation
Consignment

Consignment

Handles consignment business in your company. Either you’re the consignee or the consignor, consignment module allows you to do both. Consignment reports are also available to track outstanding and consignment billing can be made within clicks.

FOC Quantity

FOC Quantity

A module for Free of Charge (FOC) analysis. Built in report to track any FOC products given to your clients against its cost.

Landing Cost

Landing Cost

Handles landed cost from your purchases. Automatic calculation and distribution of cost to your purchases by subtotal, weight or volume. Saving time to ratio out costing on your purchases.

Multi Location

Multi Location

Multi-Location module helps to manage your inventory, sales and purchases throughout different locations. Able to produce location-based reports to track performances if required.

Recurrence (Sales & Purchase)
Scripting

Scripting

With scripting module, you can implement scripts to customize some of the functions available in AutoCount to fit your needs. Example such as mandatory input on certain fields, disabling buttons, automate certain processes and even more.

Advance Item

Advance Item

Advanced Item module has 3 additional analysis codes at inventory level for analysis and reporting purposes. Suitable if you find the built in Item Group and Item Type is not enough for your analysis.

Filter by salesman

Filter by salesman

Manages sales agent access. Access control on each salesman so that they cannot access other agent’s client information or transactions. Good for company that wants to have a better control over their salesman.

Item Batch

Item Batch

Allows you to create unlimited item batches and control the selling of these batches by dates. Generates reports by batches to track quantity and sale performance of each batch.

Item Package / Item Template

Item Package

Provides item package functionality. Allows bundling of multiple products into a package for sales purpose. Also has an expiry date to control the package sales for a certain period.
/ Item Template

Multi-Dimensional Analysis

Multi-Dimensional Analysis

One of the best analysis reports you can find in the system. Generates pivot reports and provides a range of flexibilities on the information that you want for analysis purposes. Easy and convenient module for detailed analysis on business performances. Available for both Sales & Purchases.

Remote Credit Control

Remote Credit Control

Handles credit limit approvals. Allows you to perform bill approvals for customers that have exceeded credit limit within seconds from your desk. Also built in with responsive technology for better performance.

Stock Assembly

Stock Assembly

Manufacturing company core module. Manages raw materials and finished goods through Item BOM and creates assembly orders for assembly /manufacturing purpose. Outstanding reports to track and trace all assembly processes.

OPTIONAL MODULE
Advanced Multi-Currency

Advanced Multi-Currency

Consists of Foreign Currency Revaluation and Unrealized Gain/Loss functions to handle outstanding transactions in foreign currency based on exchange rate. Also comes with a Tax Currency feature to handle taxes in a different currency instead of your local/home currency.

API

API

Also known as Application Programming Interface (API). This module allows you to perform integration between third party system with AutoCount Accounting through plug-ins or inhouse developed programs.

Bonus Point

Bonus Point

Membership program module. Allows you to create members, rewarding points and point redemption on membership purchase. Bonus point reports to monitor points earned and redemption activities.

Consolidated Financial Report
Department

Department

Similar to Project Module. Department module allows you to do departmental accounts and generate reports for each department for deeper level of analysis on the company.

Export Account

Export Account

A module to export your GL, AR and AP transactions from one account book to another.

Export Stock

Export Stock

A module to export your Stock, Sales and Purchases transactions from one account book to another.

Filter by account

Filter by account

Securing confidential information in your accounts. Restricts user access to certain accounts / GL codes such as Salary or Commission while still allowing them to work on other parts of company accounts.

Import Third Party Xml

Import Third Party Xml

A module to import XML files into AutoCount Accounting. This is useful if you wish to integrate with another system whereby the 3rd party system generates its data in predefined XML format and import it into AutoCount Accounting.

Multi-Dimensional Price Book

Multi-Dimensional Price Book

Multi-Dimensional Price Book module allows you to manage multiple rules and matrix pricing so that you can implement them with ease. Matrix pricing can be controlled by Date, Items, Locations, Projects, Debtors, Agents and many other more that you could imagine.

Multi-Level Assembly

Multi-Level Assembly

An extension to Stock Assembly module. Allows you to maintain multi-level BOM item, raw to semi-row or /and finished goods

Serial Number

Serial Number

Allows serial number control on product, capturing its movement from purchases to sales. Serial number inquiry functions and reports are also available to monitor your serial number closely.

Serial Number

Serial Number

Allows serial number control on product, capturing its movement from purchases to sales. Serial number inquiry functions and reports are also available to monitor your serial number closely.

Unrealized Gain/Loss

Unrealized Gain/Loss

Allows revaluation of outstanding transactions in foreign currencies based on exchange rates. Able to generate journals and automatically reverse it on the next day so that you could recognise the gain / loss for accurate monthly reports.

Sales Order Processing

Sales Order Processing

Manages your Sales Order process till Delivery Order. This module is useful for companies that have separated departments performing each role from Sales Ordering, Purchasing and Delivery.

Assembly Order Processing

Assembly Order Processing

Manages your Sales Order process till Delivery Order that involves Stock Assembly. This module is useful for manufacturing companies that have separated departments performing each role from Sales Ordering, Stock Assembling and Delivery.

In addition to the existing modules and plug-ins, Rockbell offers the unique capability to provide tailor-made plug-ins specifically for your needs. We can accommodate ANY customization you desire, making it possible to include features not available in the standard Autocount software. Our team is dedicated to meeting your specific requirements, ensuring you get the functionalities you want and need to enhance your business operations effectively.

Here are some of the most frequently requested features that are specially customized

Bank Giro Payment is designed for users who need to make bulk payments efficiently. It simplifies the process by allowing you to record supplier bank details and easily upload a payment file to your bank, streamlining the payment to suppliers effortlessly. With just one click, you can notify the supplier via email once the payment is made, eliminating the risk of human error that may occur during manual transfers. This feature is a convenient and error-free solution for managing bulk payments with ease.

E-commerce Integration is offered to users who manage both online and offline sales. This integration ensures that all sales are accurately recorded into the Autocount accounting system without the need to worry about human errors, such as incorrect transaction entries. By seamlessly integrating e-commerce sales, the accounting system ensures precise and error-free record-keeping, simplifying your business operations and enhancing accuracy in financial reporting.

Autocount Software has a open API function which allows Integration with third party solutions, one of the many third party vendors we have worked with is DinePlan POS. We have created a Seamless integration between Autocount Accounting and Dine Plan revolutionizes financial management for restaurants. By eliminating manual data entry, reducing errors, and automating processes, this integration enhances operational efficiency, improves decision-making capabilities, and empowers businesses to provide exceptional dining experiences. As a result, restaurant owners can focus on delivering quality food and service while enjoying accurate and real- time financial insights.

Mobile ordering application is designed for salesman who require to access to information on-the-go. It seamlessly integrates with the Accounting and Inventory systems, providing a platform for sales staff to access the necessary data and place orders directly when visiting customers. This streamlined process accelerates the sales cycle.

Once an order is successfully placed, the inventory level is instantly updated in real-time. Sales personnel can promptly send customers their Delivery Order and Invoices through the application, eliminating the need for hardcopy documents. Additionally, when viewing a customer’s account on the platform, any outstanding payments will be visible, enabling salespersons to collect payments during their visitations. This comprehensive solution empowers sales teams with efficient tools to enhance customer interactions and streamline the order-to-payment process.

The Sales Commission plug-in is tailored specifically for HR to simplify salary calculations. It streamlines commission calculations, allowing them to be based on either the full invoice amount or specific items within the invoice, with customizable formula options. This flexibility empowers you to set rates as needed and use formulas to rationalize them, especially when combining Entitlement Rate with Sales Document Rate or Item Rate. This plug-in ensures smoother commission calculations, providing HR with an efficient and accurate tool for managing sales commissions and salary calculations.

Motor vehicle workshop plug-in is design for the purpose of maintain vehicle information, enter vehicle information under sales document.

There are few additional features like Image Search, Incentive Point added in this Plug Ins.

Frequently Asked Questions

How is Autocount Accounting Software different from Standard Accounting Software?

Autocount Accounting Software boasts an array of functions and modules, making it stand out as a more robust and feature-rich option compared to standard accounting software available in the market. It excels, particularly for customers seeking a stronger inventory system, as it caters to a wide range of inventory functions and features. Additionally, Autocount allows for customization of reports, providing businesses with a comprehensive and tailored accounting solution to suit their unique needs.

How many companies can Autocount Accounting Software handle?

The initial purchase of the software includes 5 account books, but you have the flexibility to add more account books at an additional cost. This allows you to manage multiple companies efficiently as per your requirements.

What are the available add-on modules for Autocount Accounting Software?

Some of the available add-on options include Sales Commission, Motor Workshop, and various plug-ins.

Does Autocount Accounting Software support project and department costing?

Yes, Autocount Accounting Software can handle both project and department costing, offering up to 6 levels of tracking.

Is year-end closing necessary for Autocount Accounting Software?

No, year-end closing is not required for Autocount Accounting Software.

Can I customize my inventory, sales, or purchase reports in Autocount Accounting Software?

Absolutely, Autocount Accounting Software offers multi-dimensional analysis features, enabling customers to personalize their grid and fields to generate the specific reports they need. This flexibility empowers users to tailor their reports according to their unique requirements.

Is it possible to integrate Autocount Accounting with other solutions?

Yes, Autocount Accounting offers an API (Application Programming Interface), allowing for seamless integration with other solutions. This enables smooth data exchange and collaboration between Autocount and other compatible systems or applications.

What are the industries Autocount Accounting Software is suitable for?

Autocount Accounting Software is versatile and suitable for a wide range of industries. Some of the industries that can benefit from Autocount Accounting Software include:

Retail: For managing sales, inventory, and customer data in retail businesses.

Manufacturing: To track production costs, manage inventory, and handle manufacturing processes.

Trading and Distribution: For inventory management, sales tracking, and distribution management.

Services: To manage billing, invoicing, and financial transactions for service-based businesses.

Construction and Engineering: To handle project costing, job costing, and materials management.

F&B (Food and Beverage): For point-of-sale (POS) operations, inventory control, and financial management.

Wholesale: To manage inventory, sales, and financials for wholesale businesses.

E-commerce: For online businesses to manage orders, inventory, and financials.

Healthcare: To manage billing, invoicing, and financial transactions for healthcare services.

Education: For managing financials and transactions in educational institutions.

These are just a few examples, but Autocount Accounting Software can be adapted and tailored to suit the specific needs of various industries, making it a suitable choice for businesses across different sectors.

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